Swansea Free Public Library
Disposal of Surplus Property Policy
The Board of Library Trustees authorizes the Library Director to dispose of surplus or unwanted library property as permitted under Massachusetts General Laws Chapter 30B Section 15. Tangible supply; disposition.
The Library Director is authorized to develop, in conjunction with the Chief Procurement Officer for the Town of Swansea, rules and procedures to dispose of surplus library property.
The Library Director shall be responsible for the application and enforcement of the rules and procedures pertaining to the disposition of surplus library property.
The Library Board of Trustees shall vote at their last meeting of the fiscal year to renew this authority for the subsequent fiscal year.
Procedures for the Disposal of Donations
The Swansea Free Public Library will accept donations of books, DVDS, games, toys, electronics, and other equipment in accordance with the library Gift & Donation Policy.
The library will give donated items that it cannot use to a 501(C)3 non-profit organization or to other tax exempt, non-profit entities.
Any materials or equipment shall be donated to a nonprofit on the condition that these items are offered for sale or gift to the public in “as is” condition and without warranties being offered or implied.
Procedures for the Disposal of Library Property
Print and non-print materials that are withdrawn from the library collection according to the guidelines established in the Collection Development Policy may be offered to the Friends of Library for re-sale.
Items that the Friends of Library cannot sell may be donated to other tax exempt, nonprofit organizations, or may be discarded if in poor condition.
Equipment no longer needed by the library shall be offered to other town departments. If no town department expresses an interest in the equipment, the following procedure shall be used:
∙ Items will be listed at a public auction approved by, and at a time determined by, the Town of Swansea.
∙ An item will be determined to have no market value if it receives no bids after being listed at a public auction.
∙ Surplus library equipment that has no trade-in value or is valued at less than fair market price may be donated to other tax exempt, non-profit organizations, or may be discarded.
Approved by the Swansea Free Public Library Board of Trustees 06/23/2021